Sandy Leitheiser
Montgomery County Clerk & Recorder
Historic Courthouse, Hillsboro IL
Mailing address:
Montgomery County Clerk & Recorder
P.O. Box 595
Hillsboro, IL 62049-0595
Phone: (217) 532-9530
Fax: (217) 532-9581
Email: sandyl@montgomerycountyil.gov
Hours: Monday-Friday 8:00am - 4:00pm
(Closed on Holidays)
The office of the County Clerk is an elected office with a four-year term, the principal duties of which are defined by Illinois statute.
The office of County Clerk is located on the first floor of the Historic Courthouse, in Hillsboro, IL.
The duties and responsibilities of the County Clerk are many and varied, but in essence the office can be described as the clerical arm of Montgomery County Government.
- Serving as Clerk to the County Board and performing such duties as officially filing all matters to be brought before the Board, notifying all Board members and local media of meetings, preparing and publishing the minutes of the Board meetings and keeping accurate files of Board minutes.
- Serving as Recorder of Deeds, filing Assumed Business Names and recording and certifying Military Discharge papers.
- Administering and delivering such services to the general public as issuance of marriage licenses, civil unions, commissioning notary publics, receiving delinquent tax payments, maintaining population statistics and equalized assessed valuation records of the County as well as for all public entities within the county.
- Administering and delivering tax services such as annually calculating the tax rates for various taxing bodies and working with the Supervisor of Assessments, Board of Review, County Auditor, County Treasurer and Collector to issue property tax bills.
- Conducting and administering voter registration services and election proceedings. Serving as Election Authority administering all Montgomery County elections.
- Maintaining the County's vital statistics, including records of births and deaths and marriage certificates and reporting statistics to the State, as required by law.
Hiram Rountree - Appointed April 7, 1821 and served until elected August 7, 1837 - 1839
Oliver Coudy - August 5, 1839 - 1841
Benjamin Sammons - August 7, 1841 - 1857
John T. Taddox - November 7, 1857 - 1861
Issac Blackwelder - November 25, 1861 -1865
William D. Shirley - November 23, 1865 - 1873
George M. Raymond - November 12, 1873 - 1882
Henry H. Keithley - December 1, 1882 - 1886
Brewer A. Hendricks - December 6, 1886 - 1894
William L. Seymour - November 27, 1894 - 1898
John M. Shoemaker - December 5, 1898 - 1906
A.N. Banes - November 27, 1906 - 1914
A.H. Bartlett - November 25, 1914 - 1922
Mike Godfrey - November 29, 1922 - 1942
Ira W. White - November 1942 -1946
Edward R. Butler - November 1946 - 1950
Eunice Giese (May) Russell - December 1950 - 1982
Clinton Kimbro - December 1982 - 1998
Sandy Leitheiser - December 1998 - Present
