Please note: Absolutely no information can be given over the telephone regarding Vital Records.
Common Errors Found in Documents Submitted for Recording
Incorrect recording fees Please see our fee schedule for updated recording costs.
Incomplete legal description A complete legal description includes a lot and block number, a subdivision name and the plat book and page. If the property is a tract of land, the legal description must have section, township and range numbers.
Missing or incomplete permanent parcel number You can obtain your parcel number through the Maps and Plats department. You can also use the Madison County GIS website found at: www.co.madison.il.us.
Missing Plat Act Affidavit Plat Act Affidavits are required on all deeds that are recorded in our county. You can find this form on the Madison County website under the Maps and Plats department’s forms and downloads. Please note that this form must be notarized.
Missing prepared by, return to or future taxes to name and address All documents require a prepared by and return to name and address. Any document such as a deed that transfers property rights must include a "future taxes to" name and address.
Incorrect margins Please see margin guidelines for proper format.
