Montgomery County Illinois Clerk & Recorder
Montgomery County Clerk & Recorder
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Phone: (217) 532-9530
Fax: (217) 532-9581
County Clerk Email:
County Recorder Email:
Hours: Monday-Friday
8:00am - 4:00pm

Montgomery County Clerk & Recorder
P.O. Box 595
(Physical Address:
#1 Courthouse Square)
Hillsboro, IL 62049-0595

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About The Recording Office
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Property Fraud Alert System
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Please note: Absolutely no information can be given over the telephone regarding Vital Records.

Recorder Property Fraud Alert Service

Property Fraud Alerts
Click HERE to sign up online for Montgomery County Property Fraud Alerts.

Click HERE to download the Montgomery County Property Fraud Alert Form.

Document Notifications Program

Preventing mortgage fraud and identity theft is a top priority of your Montgomery County Clerk/Recorder's office. For your protection, consider subscribing to our "FREE" Property Fraud Alert website for real-time monitoring and notification of any potential fraudulent activity. Your security does matter!

Unfortunately, it's all too easy for a criminal to record a fraudulent deed making it appear as if they now own your home.

Once they've done this, they can use your name as collateral on a mortgage or even attempt to sell your home to an unsuspecting buyer.

Don't let this happen to you!

This service will notify you if a document is recorded with your name.

To sign up for this free service, go to: and click on "Continue" to register. Complete the registration form and submit. You will be given the option to be notified by either "Email" or by "Phone". Or click on the link below to print the Property Fraud Alert Document Notification form. When completed please mail the form to the Montgomery County Clerk/Recorder's Office, #1 Courthouse Square, PO Box 595, Hillsboro, IL 62049. If you have any questions regarding this or are having trouble signing up, please call 217-532-9535 or 217-532-9534 for assistance.

Property Fraud Alert Document Notification Form

The following are suggestions should you feel possible fraudulent activity has taken place via this notification;

  • Contact any other parties whose names may be on a document.
    • Other parties may be aware of the document and the referenced property or may have mutual concern about the document's potential impact.
  • Contact your attorney.
    • If you are not sure about the purpose of the referenced document, a private attorney may be able to determine impact and possible action in a timely fashion and minimize the damage and inconvenience of a fraudulent document.
  • Contact your lending institution.
    • If you believe possible fraudulent activity has taken place, contacting your bank, mortgage company, or lending institution in a timely fashion may help your cause.

Details about Property Fraud Alert Service

What is Property Fraud Alert (PFA)?
Property Fraud Alert is a notification service that alerts subscribers (via email or phone contact) each time a document is recorded with their name on it in the participating County Land Records office. The subscriber must select one method of notification, either an email address or a phone number.

Is there a fee to subscribe to PFA?
The Montgomery County Recorder's Office offers the PFA service at no charge. After selecting your respective county from the list of participating counties, you must agree to a Disclaimer before you are able to enter your name or business name. After clicking on the checkbox agreeing to the disclaimer, you can continue to the sign-up screen.

How many subscription names can I enter?
In the case where the county provides PFA at no charge, there is no fee to subscribe with several names (including personal and business names). If a county charges a subscription fee, each name entered will be charged the respective subscription fee amount.

How many names can I enter using the same notification email address or phone number?
You may enter up to a total of four personal and/or business names per one unique email address, or up to a total of three personal and/or business names per one unique phone number.

Can I enter more than one name at a time?
No. You must make separate subscription entries for each individual name (personal or business). For a married couple or for those persons who share the same last name, you must make individual subscription entries for each person.

My first name is often spelled many ways; how should I enter it?
It is highly recommended that you enter only the first letter of your first name in the first name field. For example, with a name such as Steve, Stephen, or Steven, you may wish to enter the letter "S" in the first name field. Or you may wish to enter the first few letters of your first name to limit the number of first name matches. For example, if the letters "St" are entered, a name match may result for the names Steven, Stan, Stacy, Sterling, etc.

My last name is spelled differently on occasion; how should I enter it?
To illustrate, let's use the last name "Van Buren" as our example. This name may at times be spelled with a space in it ("Van Buren") and at other times with no space ("VanBuren"). For cases like this, it is highly recommended that you make two separate subscription entries with both name variations. For the Property Fraud Alert system to work as intended, and for notification alerts to be sent, the last name spelling, or business name spelling of the subscription name must match exactly.

My last name is very common; will I receive notification alerts that could possibly belong to someone else?
It is very possible to receive an alert that may actually pertain to another individual with the same last name (and first name) as you. Again, make sure you enter the last name spelling exactly.

My name is John Smith Junior (Jr.), how would I enter that into the subscription form?
It is imperative that you DO NOT enter the suffix of your name (Jr.,Sr., etc.) while entering your name into the subscription form. Only enter your first name information into the first name field and your last name information into the last name field. The same logic applies with middle names; DO NOT enter a middle name (or middle initial) into the first or last name fields.

I own a business, how should I enter my business name?
Business names should be entered exactly as the business name is spelled; "ACME Printing Company", "Smith & Smith", "XYZ Business Corporation". There may be times, however, that the county may possibly index these names differently. For example, "XYZ Business Corporation" could possibly be indexed as "XYZ Business Corp". In this situation the name match would occur only if you entered "XYZ Business Corp". Therefore, if your business name could contain variations similar to this, we highly recommend that you make an additional subscription entry with that variation.

What if my name, my email address, or my phone number changes? How do I update my subscription with this new information?
You can simply go to the PFA website and enter your new data information.

How long does my name remain on the PFA notification list?
If you have subscribed to a county that offers PFA at no charge, your name will remain on the notification list indefinitely. For those counties in which a one-year or three-year subscription is required, you will be reminded 60 days prior to the expiration of your current subscription to renew your subscription.

I own multiple homes and/or property in several different counties; will one subscription entry in one county cover me for all counties?
No. You must subscribe to each county individually. The Property Fraud Alert system is managed county by county. Visit the home page of Property Fraud Alert ( to see the full list of participating counties.

What information is provided on a PFA alert notification?
The alert notification will contain the following information: County Location; Document Number, Document Type, Recorded Date, and the matched Party Name (personal or business name).

We would like to hear about your experience with and your suggestions on how we can make the service better and of greater value to you and others.

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See the Montgomery County website for information.

About The Recording Office
Recording Fees
Common Recording Errors
Document Checklist
Land Records Search
Military Discharge Records
Montgomery County Veterans Medals and Memorial Lists
Contact Us
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