County Clerk & Recorder

Welcome

Thank you for visiting the Montgomery County Illinois Clerk & Recorders website. This website was built as a resource for the community and to provide convenient access to important information. We hope that our website is able to answer your questions and provide you with the information you seek. Please feel free to contact us with any questions or concerns you may have. We value feedback from you on how to better serve your needs.

The office of the County Clerk/Recorder is an elected office with a four-year term, the principal duties of which are defined by Illinois statute. The office of County Clerk/Recorder is located on the first floor of the Historic Courthouse in Hillsboro, IL. The duties and responsibilities of the County Clerk are many and varied, but in essence the office can be described as the clerical arm of Montgomery County Government.

Accepted Forms of Payment

Cash, Money Orders or Personal Checks Accepted. Make checks payable to Montgomery County Clerk & Recorder. We accept Credit/Debit Cards in person for a small additional fee.

The main functions of this office include:

• Serving as Clerk to the County Board and performing such duties as officially filing matters to be brought before the Board, notifying all Board members and local media of Monthly County Board meetings, preparing and publishing the minutes of those Board meetings and keeping accurate files of those Board minutes.
• Serving as Recorder of Deeds, filing Assumed Business Names and recording and certifying Military Discharge papers.
• Administering and delivering such services to the general public as issuance of marriage licenses, civil unions, receiving delinquent tax payments, maintaining population statistics and equalized assessed valuation records of the County as well as for all public entities within the county.
• Administering and delivering tax services such as annually calculating the tax rates for various taxing bodies and working with the Supervisor of Assessments, Board of Review, and County Treasurer & Collector to issue property tax bills.
• Conducting and administering voter registration services and election proceedings. Serving as Election Authority administering all Montgomery County elections.
• Maintaining the County’s vital statistics, including records of births and deaths and marriage certificates and reporting statistics to the State, as required by law.

Past County Clerks of Montgomery County Illinois

Hiram Rountree – Appointed April 7, 1821 and served until elected August 7, 1837 – 1839

Oliver Coudy – August 5, 1839 – 1841

Benjamin Sammons – August 7, 1841 – 1857

John T. Taddox – November 7, 1857 – 1861

Issac Blackwelder – November 25, 1861 -1865

William D. Shirley – November 23, 1865 – 1873

George M. Raymond – November 12, 1873 – 1882

Henry H. Keithley – December 1, 1882 – 1886

Brewer A. Hendricks – December 6, 1886 – 1894

William L. Seymour – November 27, 1894 – 1898

John M. Shoemaker – December 5, 1898 – 1906

A.N. Banes – November 27, 1906 – 1914

A.H. Bartlett – November 25, 1914 – 1922

Mike Godfrey – November 29, 1922 – 1942

Ira W. White – November 1942 -1946

Edward R. Butler – November 1946 – 1950

Eunice Giese (May) Russell – December 1950 – 1982

Clinton Kimbro – December 1982 – 1998

Sandy Leitheiser – December 1998 – Present