General Information
All businesses, by Law (Assumed Business Name Act 805 ILCS 405), must have their names registered. Sole proprietorships and general partnerships must file with the county clerk’s office.
Who Must File
Anyone using a name (other than his/her own personal name, i.e. John Doe or Sally Smith) for his/her business (i.e. Main Street Gift Shop). Note: Adding any word to your own personal name still constitutes an assumed name (i.e. John Doe Company or Sally Smith Hair Salon). In Montgomery County if you are a corporation filed with the Secretary of State’s Office you DO NOT need to file an Assumed Name UNLESS the corporation is doing business as another name (i.e. TLC Lawns, Inc. d/b/a Bug-B-Gone). See the “Corporate Filings” section below for more information.
The Certificate Process
Illinois Law requires that the Notice shall be published in a newspaper of general circulation within the county in which the Certificate is filed. Such notice shall be published once a week for three consecutive weeks in a Montgomery County newspaper. The business owner is responsible for all publication fees, and pays them directly to the newspaper of their choice.
The first of the three notices must be published within 15 days of the initial filing of the Assumed Name Certificate. After publishing, the newspaper completes the Publisher’s Certificate and attaches the original publication. The Publisher’s Certificate must be received by the County Clerk’s office in order for the filing requirements to be complete. It is the responsibility of the business owner to make sure the Publisher’s Certificate is returned to the County Clerk’s office within 50 days for the date of filing. Certification of registration will be considered VOID if proof of publication is not provided within the 50 days.
After receipt of the Publisher’s Certificate, the business will be sent a Certificate of Ownership of Business, which completes all the Assumed Name filing requirements.
Fees: The fee to register an assumed name is $32.00. Cash, money order or checks accepted. Make checks payable to Montgomery County Clerk & Recorder. We accept credit/debit cards for a small additional fee.
What You Need
1.) All of the owners must appear in-person, with Photo ID.
2.) You MUST complete an assumed name certificate form.
This application requires the following information:
Exact name(s) of the business owner(s).
Address(es) of the owner(s).
The physical address of the business.
The type of business being conducted.
The owner'(s) signature.
Photo ID for each owner.
3.) Then take the completed notice to a county newspaper for publication.
What do I do if there are changes in the business information?
If there is any change in the business address, change of an owner’s address, or change in the ownership, it is necessary to file a Supplemental Assumed Name Certificate with the County Clerk’s office indicating the change.
Publication is again required if:
You are withdrawing the assumed name and/or the business is closing
You change the name of the business
You are removing an owner(s) of the business and that change involves 25% or more of the total ownership
The filing fee for the following type of change is $32.00
Changing the address of the business and/or the address of an owner. (Publication is NOT required.)
Addition of an owner(s) of the business. (Publication IS required.)
Withdrawing of an owner(s) of the business. (Publication IS required.)
The filling fee for the following type of change is $32.00
Withdrawing an Assumed Name (Publication IS required.)
Corporate Filings
All corporations (such as Inc., Co., LLC) must file their names with the Secretary of State’s Office. In Montgomery County if you are a corporation filed with the Secretary of State’s Office you DO NOT need to file an Assumed Name UNLESS the corporation is doing business as another name (i.e. TLC Lawns, Inc. d/b/a Bug-B-Gone), the corporation (TLC Lawns, Inc.) must file an assumed name certificate (Bug-B-Gone) with the County Clerk’s office. At least one corporate officer must sign the assumed name certificate.
Business Licenses
Check with the local city or village clerk’s office for any licensing requirements.
Employment Identification Number
Check with the Illinois Department of Revenue and IRS for specific requirements.
Tax Information
Check with the Illinois Department of Revenue for specific requirements.
Read the Illinois Statute Governing Statement of Economic Interest for more information. Statements of Economic Interest filed by officials are open to the public and may be reviewed at our office.
If you are a candidate seeking public office, you must file a current Statement of Economic Interests with the County Clerk in the same year you file a candidate petition, and you must attach a receipt for such filing with your petition.
The Montgomery County Clerk’s Office works in conjunction with the Illinois State Board of Elections in application of the Illinois Campaign Financing Act. Here is a link to their campaign disclosure web-page:
For Freedom of Information Act Requests please contact:
The Montgomery County FOIA Officer
Andrew Affrunti
State’s Attorney
120 N Main St Hillsboro, IL 62049
Phone: (217) 532-9551
- FINAL DNR Deer Run Mine Permit
- Presentation given by Patton Mining LLC at the July, 2011 county board meeting
Original Application
Application for mine permit – PDF Version (14.9 MB)
Deer Run Mine Permit 424 IPR No. 1 Application
(To save to your computer go to “File”, the select “Save As”.)
Mine Information
- Illinois Department of Natural Resources Pending Mine Permit Applications/Decisions
- For Illinois State Geological Survey website link for Underground Mine locations
- Illinois State Geological Survey website link for Various Maps
- Illinois State Geological Survey website link for Coal Mine Subsidence information and Related Maps
- Illinois Department of Natural Resources Pending Mine Applications/Decisions as of 2024
Deer Run Mine Permit Modifications
Search Public Notices in local newspapers at: http://www.publicnoticeillinois.com to know more about the actions of local, county and state government as we as events occurring in the local and state court systems.